Form Library Nights Away Notification (23/01) PURPOSE AND USE: This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). "*" indicates required fields Step 1 of 5 20% This form provides the information a Commissioner (or their nominee) requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c).The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or County event). For all Nights Away events the information below should be with your Commissioner (or appointees) 7 days before the event (in normal circumstances). Please ensure that your GSL is aware of the event. The DESC will be contacted for awareness if Explorers or Young Leaders are included in the numbers. DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously.. The event must not go ahead until the Commissioner (or their nominee) has confirmed their approval. Event InformationRequestor Name*This is likely to be the camp organiser Type of Event*(e.g. Sleepover, hike, pack holiday, camp…) Requestor Email*Communications about this Nights Away Notification will be sent to this email address. Enter Email Confirm Email Group(s)* 1st Bletchley1st Crownhill1st Giffard Park1st Hanslope and Castlethorpe1st Middleton1st Newton Longville (St.Faiths)1st Olney1st Stony Stratford1st Walton1st Wolverton26th Milton Keynes3rd Newport Pagnell5th Newport PagnellBradwell AbbeyBroughtonFurztonGreat Linford (St.Andrews)High AshHowe ParkLanglandLoughtonOxley ParkThe SaintsTwo Mile AshCodebreaker ESUDragons ESUEnigma ESUExcalibur ESUPhantom ESUViper ESUVulcan ESUDistrict ExplorersMK GangshowSections*Select sections going.SquirrelsBeaversCubsScoutsExplorersNetworkAdultsSquirrels*Approximate Number of Squirrels Going.Please enter a number greater than or equal to 0.Beavers*Approximate Number of Beavers Going.Please enter a number greater than or equal to 0.Cubs*Approximate Number of Cubs Going.Please enter a number greater than or equal to 0.Scouts*Approximate Number of Scouts Going.Please enter a number greater than or equal to 0.Explorers*Approximate number of Explorers going, NOT performing a Young Leader role.Please enter a number greater than or equal to 0.Young Leaders*Explorers who are performing a Young Leader role at this event.Please enter a number greater than or equal to 0.Network*Approximate Number of Network Members going in a non-supervisory role.Please enter a number greater than or equal to 0.Adults*Approximate number of Network (in a supervisory role), Leaders, Supporters, hangers’ on, attending event.Please enter a number greater than or equal to 0.Approx. Total #*Is this Event being run using Event Passports?NoYesWhat's an Event Passport?Event Start Date* DD slash MM slash YYYY Event End Date Date* DD slash MM slash YYYY Venue InformationWhere are you sleeping? Activities are further onSelect LocaleSelect Locale First, this will then filter the Venue list_OnlineAvonBedfordshireBerkshireBirminghamBordersBuckinghamshirebuckinghamshireCambridgeshireCarmarthenshireCentral ScotlandChannel IslandsCheshireClwydCornwallCounty DownCumbriaDenbighshireDerbyshireDevonDorsetDownDumfries and GallowayDumfrieshireDurhamEast SussexEast YorkshireEssexFifeGloucestershireGrampianGreater ManchesterGwentGwyneddHampshireHereford and WorcesterHertfordshireHertfordshiteHighlandHumbersideIsle of WightKentLancashireLeicestershireLincolnshireLondonLothianMerseysideMid GlamorganMiddlesexMilton KeynesNewport PagnellNorfolkNorth YorkshireNorthamptonshireNorthumberlandNottinghamshireOxfordshirePembrokeshirePerth and KinrossPerthshirePowysSScotlandShropshireSomersetSouth GlamorganSouth LanarkshireSouth YorkshireStaffordshireStrathclydeSuffolkSurreySussexTaysideWarwickshireWest GlamorganWest LancashireWest LothianWest SussexWest YorkshireWiltshireWindsorWolvertonWorcestershireSelect VenueSelect Venue from the filtered listTeamsZoomWebsiteWill populate if stored in the dataset, if it does not populate, please complete. OSM Bookings LinkWill populate if stored in the dataset, if it does not populate, please complete. AddressWill populate if stored in the dataset, if it does not populate, please complete. Street Address Address Line 2 City County / State / Region ZIP / Postal Code AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCape VerdeCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Country Venue Not ListedIf you are unable to find the your venue from the list above, please check this box. Not Listed Add Unlisted VenueIf your venue isn’t listed, please add it here, and it will become available for future submissions. Venue/Site Name Website Address Actions Edit Delete There are no Venues. Add Venue Maximum number of venues reached. Event Management InformationEvent Leader & Permit Holder Information.Event Management TeamYou MUST include at least 1 Event Leader who is responsible for the event, and 1 Permit Holder, they may be the same person. Failure to include either will result in your NAN being rejected. If using Home Contact procedure, please include the Home Contact person/s in this section.NameRoleMembership NumberEmail AddressPhone Number Event LeaderPermit HolderFirst AiderChief Cook & Bottle WasherOther Add RemoveHiddenEvent Management Team*You MUST include at least 1 Event Leader who is responsible for the event, and 1 Permit Holder, they may be the same person. Failure to include either will result in your NAN being rejected. If using Home Contact procedure, please include the Home Contact person/s in this section.Example: Name, Membership Number, Permit Holder Name, Membership Number, Event Leader Name, Membership Number, First Aider (if nominated) Name, Membership Number, Chief Cook and Bottle WasherOther Adults AttendingNames of Other Adults AttendingNames of all adult members attending (with membership numbers) as well as all other adults e.g. parents, guardians etc.NameMembership NumberStaying Overnight? YesNo – Daytime Only Add RemoveLarge List UploadIf you have a list already stored in a file (txt,csv,doc, docx, xls,xlsx,pdf) you can attach it below. We have provided a sample Excel spreadsheet Link Here for you to use. Drop files here or Select files Accepted file types: doc, docx, xls, xlsx, pdf, txt, csv, Max. file size: 8 MB. ActivitiesActivities: please list activities requiring permits or qualifications (including any planned contingency activities) providing details of the activity leader or provider i.e. names of individuals or businesses / organisations providing the activities.Activities Planning and PreparationAs part of the planning and preparation for the Nights Away event the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, menus and written risk assessments. You must provide a written risk assessment along with this form to your Commissioner (or their nominee). Other documentation (listed above) does not need to be provided with this form but must be available on requestInTouch Details*Risk Assessments Upload Drop files here or Select files Accepted file types: doc, docx, pdf, ods, Max. file size: 16 MB, Max. files: 30. Is GSL aware of the event?* Pick OneYesNoIs DESC aware of the event?*If Explorers or Young Leaders are camping the District Explorer Scout Commisioner needs to be notified.Pick OneYesNoWho's the DESCRisk Assessment – Commissioner/Delegate*I confirm the written risk assessment for this Nights Away Activity has been shared with the responsible Commissioner or their delegate. Yes Not Yet Risk Assessment – Adults/Young People*I confirm that the risk assessment has been communicated to both adults and young people involved in the event in order for them to understand the risks and how these will be managed. Yes Not Yet Contingency Plans*I confirm that if the planned activities cannot take place during this Nights Away event, the leadership team have considered alternatives and they will be carried out as per the local approval process. Yes Submission Confirmation*I agree that the information captured within this form is accurate to the best of my knowledge. I also acknowledge that submission of this FormNAN is not an automatic approval to camp, and that the District Commissioner or delegates will review this submission and may ask for more information to enable approval, or not approve my event. I agreeCAPTCHAHiddenNames of Other Adults Attending (Legacy)Names of all adult members attending (with membership numbers) as well as all other adults e.g. parents, guardians etc.
