How does the Waiting List work?

The Waiting List process is broken into 4 stages, as explained below:


  1. Parent is pointed to the website.
  2. Parent finds the Waiting list registration form.
  3. Parent completes the form.
  4. Form is submitted to Online Scout manager.
  5. Parent is emailed a copy of their submission.
  6. Waiting List Team is emailed a copy of the submission.

Triage Processing

  1. Waiting List Admin review submission on the Triage Waiting List
  2. Admin checks the age, and if less than 5 3/4 they are moved into the WannaBeavers List.
  3. Admin then checks the location and depending on where they reside in Milton Keynes they will be transferred to the Manor Waiting list that corresponds.
  4. Admin may enter the three nearest groups, as the crow flies into the Admin Suggested Group column.
  5. Admin reviews the age ranges and moves from WannaBeavers to Manors, and Manors to Explorers when the relevant age triggers are met.

Review & Offer

  1. The Group Representative reviews the list for members who are in their “catchment”.
  2. The Rep evaluates the suggestions against their Group Admissions Policy
  3. The Rep contacts the parent and offers a place, and updates the Group, Section & Offer Date column
  4. The Rep liaises with the parent throughout the offer, keeping the Group, Section & Offer Date column up to date throughout
  5. Once the offer is accepted the Rep will share the submission with their OSM instance to enable the parent to easily receive section communications such as programme & event details


  1. Once the young member has  been invested, the Group, Section & Offer Date column will be updated by the offering Group/Section Rep
  2. After they have been invested the submission will be transferred to an Invested List, for reporting on how many young people come off the waiting list and into scouting
  3. After a period of time the Invested List is cleaned up to remove old investitures.


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